Integro Management is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website or engage with our services, including payroll solutions for health and social care organisations.
By using our website and services, you agree to the collection and use of your personal information as described in this policy. If you do not agree with the terms of this Privacy Policy, please do not use our website or services.
1. Information We Collect
We may collect the following types of personal data:
Personal Identifiable Information (PII):
- Name
- Email address
- Phone number
- Postal address
- Company name (for businesses)
- Job title and role (for employees and contractors)
Payroll and Financial Information:
- Bank account details (for payroll purposes)
- Tax information (such as National Insurance number, PAYE reference)
- Salary and wage information
- Tax deductions, pension contributions, and benefits data
- Social security or health care benefits information (as required)
Website Usage Data:
- IP address
- Browser type and version
- Operating system
- Pages visited and date/time of visit
- Referral source (e.g., search engine, social media, etc.)
Employment and Contract Data:
- Job history
- Hours worked
- Sick leave, holiday leave, and overtime hours
2. How We Collect Your Data
We collect your personal data through the following methods:
- Direct interactions: When you fill out a contact form, subscribe to our newsletter, or use our payroll services, we collect personal data such as your name, email address, and any additional information provided.
- Automatic Collection: When you visit our website, we automatically collect certain data through cookies and similar tracking technologies, including usage information and IP addresses.
- Third-Party Sources: We may also receive personal information about you from third-party sources, such as agencies, contractors, or partners we work with to provide our services.
3. How We Use Your Data
Integro Management uses your data for the following purposes:
- Providing Payroll Services: To process payroll, manage employee tax and benefits information, and ensure compliance with UK laws, including tax, pensions, and other statutory requirements.
- Customer Support: To respond to your inquiries, provide customer service, and communicate with you about our services.
- Legal Compliance: To comply with applicable laws and regulations, including tax reporting and employment law requirements.
- Website and Service Improvement: To improve our website, services, and user experience, and to ensure that our content is presented in the most effective way.
- Marketing Communications: With your consent, to send you newsletters, service updates, and marketing communications related to our payroll services.
4. How We Protect Your Data
We take the security of your personal information seriously and use appropriate technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction. These measures include:
- Encryption: We use industry-standard encryption protocols to secure sensitive data (such as bank account details and tax information) during transmission.
- Access Control: Only authorised personnel have access to your personal data, and we restrict access to this information based on necessity.
- Secure Servers: Our data storage systems are protected by firewalls and other security features to prevent unauthorised access.
- Regular Audits: We regularly review and update our security measures to ensure that your data is properly protected.
5. Sharing Your Data
We may share your personal data with third parties under the following circumstances:
- Service Providers: We may share your data with trusted third-party providers who assist us with payroll processing, cloud storage, email communications, and website analytics. These service providers are required to implement appropriate data protection measures.
- Legal Compliance: We may share your information with regulators, tax authorities, or law enforcement agencies where required by law or to protect our legal rights.
- Business Transfers: In the event of a merger, acquisition, or sale of all or part of our business, your personal data may be transferred as part of that transaction. We will notify you of any such change.
We do not sell, rent, or lease your personal information to third parties for marketing purposes.
6. Your Rights
Under the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018, you have the following rights regarding your personal data:
- Right to Access: You have the right to request a copy of the personal data we hold about you.
- Right to Rectification: You can request corrections or updates to any inaccurate or incomplete data.
- Right to Erasure: You can request that we delete your personal data, subject to certain exceptions (e.g., for legal or regulatory purposes).
- Right to Restrict Processing: You can request that we limit how we process your personal data under certain circumstances.
- Right to Data Portability: You can request a copy of your personal data in a machine-readable format.
- Right to Object: You can object to the processing of your personal data for certain purposes, such as direct marketing.
To exercise any of these rights, please contact us using the details below.
7. Cookies and Tracking Technologies
Our website uses cookies to enhance your user experience. Cookies are small text files stored on your device that help us analyse website traffic, remember user preferences, and improve functionality.
We use the following types of cookies:
- Essential Cookies: Necessary for the basic operation of our website.
- Performance Cookies: To track website usage and improve site performance.
- Functional Cookies: To remember preferences, such as language and region.
- Advertising Cookies: To provide tailored advertisements and track ad performance.
You can manage your cookie preferences through your browser settings. However, disabling cookies may affect some functionality of our website.
8. Data Retention
We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. After this period, we will securely delete or anonymise your personal data.
9. Links to Third-Party Websites
Our website may contain links to third-party websites. This Privacy Policy applies only to Integro Management’s website and services. We are not responsible for the privacy practices of external sites, and we encourage you to read their privacy policies before submitting any personal data.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and we will update the “Effective Date” at the top of the page. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your personal data.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us:
Integro Management
Studio 13, Studio 31 Berkeley Square, Bristol, England, BS8 1HP
Email: info@integromanagement.co.uk
Phone: 01172510673